Last Updated: April 2026
Last Updated: April 2026
Colare Privacy Policy
Colare Privacy Policy
Colare Privacy Policy
1. Who we are
1. Who we are
Colare Inc. (“Colare,” “we,” “us,” or “our”) wants you to be familiar with how we collect, use, and disclose (“process”) information that identifies you as an individual or relates to you as an identifiable individual. We call this Personal Information.
We collect and further process Personal Information of:
Individuals who undertake an assessment on our platform (a “Candidate”);
Authorized representatives of our customers using our hiring platform (“Customer”);
Authorized representatives of our vendors, suppliers or business partners, or individuals who otherwise interact with us in the context of our activities (“Third Party”); and
Visitors of our website (www.colare.com).
Colare Inc. (“Colare,” “we,” “us,” or “our”) wants you to be familiar with how we collect, use, and disclose (“process”) information that identifies you as an individual or relates to you as an identifiable individual. We call this Personal Information.
We collect and further process Personal Information of:
Individuals who undertake an assessment on our platform (a “Candidate”);
Authorized representatives of our customers using our hiring platform (“Customer”);
Authorized representatives of our vendors, suppliers or business partners, or individuals who otherwise interact with us in the context of our activities (“Third Party”); and
Visitors of our website (www.colare.com).
COLLECTION AND PROCESSING OF PERSONAL INFORMATION
COLLECTION AND PROCESSING OF PERSONAL INFORMATION
We collect Personal Information for various purposes and in various contexts as part of our activities. We describe these purposes in the tables below.
If you are a Customer and you disclose Personal Information relating to others, such as a Candidate, you represent that you have obtained all necessary consents and have the authority to disclose such information to us and permit us to use the information in accordance with this Privacy Policy.
We collect Personal Information for various purposes and in various contexts as part of our activities. We describe these purposes in the tables below.
If you are a Customer and you disclose Personal Information relating to others, such as a Candidate, you represent that you have obtained all necessary consents and have the authority to disclose such information to us and permit us to use the information in accordance with this Privacy Policy.
Personal Information we collect:
| Identifiers | Such as account/candidate ID, first and last name, email address, postal and/or billing address, and professional information (e.g., role, name of employer/organization). |
| Candidate Content | All Personal Information that are submitted, posted, collected, transmitted or otherwise provided by or on behalf of a Candidate through the assessment or the assessment platform (e.g., scores, timestamps, files, feedback, simulation/session recording, interaction and behavioral logs, written responses and submitted work product, and transcripts of voice-based responses), including assessment results (e.g., scores, rankings, and structured assessment results). |
| Account Data | Login credentials, account ID, profile settings, workspace membership, and other feedback/preferences that you might express during your use of our platform. |
| Marketing Data | Such as your choices regarding our newsletters, surveys, and other marketing/advertising displayed or provided to you, and preferred methods of such promotional communication. |
| Commercial Information | Such as details of your communications with us, details of your claims, complaints, queries in general, transaction information and purchase history, including purchases considered, credit or debit card, which includes details like the cardholder's name, primary account number (PAN), and expiration date. |
| Personal Information collected automatically through your use of our platform or website: | |
| Proctoring Data | IP/device checks, integrity signals, including event-based flags (e.g., multiple faces detected, absence from frame, anomalous voice activity), webcam images, screen monitoring. |
| Online Activity Data | Pages or screens you viewed, how long you spent on a page or screen, navigation paths between pages or screens, information about your activity on a page or screen, access times, and duration of access. |
| Device Information | Your mobile device's operating system type and version, manufacturer and model, screen resolution, RAM and disk size, CPU usage, device type (e.g., phone, tablet), IP address, language settings, mobile device carrier, radio/network information (e.g., WiFi, LTE, 3G), and general location information. This includes data obtained through cookies and similar technologies, as described in our Cookies Banner. |
| Geolocation Data | Such as device location and approximate location derived from IP address. |
Candidates
Colare provides AI-powered real-world simulations to assess a Candidate’s engineering skills on behalf of various employers (our Customers). A Candidate is invited to undergo an assessment on Colare’s platform by our Customer, the hiring company.
Once you complete your assessment and click to submit it, the assessment results will be shared with our Customer after our review and scoring. Please note that the Customer (your potential employer) is responsible for (and the controller of) the Personal Information that is shared with them through your submission of the assessment. Colare is not responsible for the Customer’s processing of your Personal Information and such processing activities are not part of this Privacy Policy. Please refer to the privacy policy of the company that invited you to take the assessment for information on how they handle your Personal Information.
This Privacy Policy applies only to Colare’s own processing of your Personal Information for the purposes described below:
Colare provides AI-powered real-world simulations to assess a Candidate’s engineering skills on behalf of various employers (our Customers). A Candidate is invited to undergo an assessment on Colare’s platform by our Customer, the hiring company.
Once you complete your assessment and click to submit it, the assessment results will be shared with our Customer after our review and scoring. Please note that the Customer (your potential employer) is responsible for (and the controller of) the Personal Information that is shared with them through your submission of the assessment. Colare is not responsible for the Customer’s processing of your Personal Information and such processing activities are not part of this Privacy Policy. Please refer to the privacy policy of the company that invited you to take the assessment for information on how they handle your Personal Information.
This Privacy Policy applies only to Colare’s own processing of your Personal Information for the purposes described below:
| Processing Purpose and Examples of Related Activities | Personal Information Used |
|---|---|
| Administering our services We process your Personal Information as necessary to manage our contractual relationship (i.e., our Candidate Terms of Use) with you, including to enable your access to our assessment platform, and to provide any support-related services requested. | Identifiers; Candidate Content; Account Data; Proctoring Data; Online Activity Data; Device Information; Geolocation Data. |
| Improving our products and services We process your Personal Information, including Candidate Content, to further improve and develop our products and services, including the assessments and the way the assessments are scored. This includes further training our AI model to improve its performance in assessing your results. Assessment results are generated using our AI Features, with human reviewers involved in oversight, calibration, and quality assurance of model performance. Final hiring, employment, and selection decisions are made by the Customer that invited you to take the assessment, not by Colare. Where commercially appropriate, we use de-identified data for these purposes. | Candidate Content |
Customers
If you are (an authorized representative of) our customer, or a prospective customer, we will process your Personal Information for the following purposes.
| Processing Purpose and Examples of Related Activities | Personal Information Used |
|---|---|
| Administering our services We process your Personal Information as necessary to provide the requested service, including to provide the functionality of our platform and any support-related services requested. This includes arranging access to your account, providing customer service, and responding to other inquiries and requests. | Identifiers; Account Data; Employment Information; Online Activity Data; Device Information; Geolocation Data. |
| Managing our relationship and contract with you We process your Personal Information in the context of our business relationship with you. E.g., negotiating or drafting a contract with you, communicating with you about our services and our contract with you, completing transactions, verifying your information, sending you invoices and processing payments from you. | Identifiers; Commercial Information. |
Third Parties
| Processing Purpose and Examples of Related Activities | Personal Information Used |
|---|---|
| Procurement of products and/or services, including negotiations around such procurement. If you are (a representative of) a supplier, vendor or other business partner with whom we interact in the context of our business, we will process your Personal Information in the context of our business relationship with you. E.g., to negotiate or draft a contract. | Identifiers; Commercial Information. |
Website visitors
If you visit www.colare.com (the “Site”), we will process information (including information that is not Personal Information) such as log information, IP address, approximate location, and other information collected through:
Your browser or device;
Cookies;
Cookies are pieces of information stored directly on the computer that you are using. Cookies allow us to collect information such as browser type, time spent on the Site, pages visited, language preferences, and other traffic data. We use the information for security purposes, to facilitate navigation, to display information more effectively, and to personalize your experience. We also gather statistical information about use of the Site in order to continually improve their design and functionality, understand how they are used, and assist us with resolving questions regarding them. We do not currently respond to browser do-not-track signals. If you do not want information collected through the use of cookies, most browsers allow you to automatically decline cookies or be given the choice of declining or accepting a particular cookie (or cookies) from a particular Site. You may also wish to refer to http://www.allaboutcookies.org/manage-cookies/index.html. If, however, you do not accept cookies, you may experience some inconvenience in your use of the Site.
Pixel tags and other similar technologies;
Pixel tags. Pixel tags (also known as web beacons and clear GIFs) may be used to, among other things, track the actions of users of our services (including email recipients), measure the success of our marketing campaigns, and compile statistics about usage of our services and response rates.
Analytics. We use analytics providers, including Google Analytics, which uses cookies and similar technologies to collect and analyze information about use of the Site and report on activities and trends. This service may also collect information regarding the use of other websites, apps and online resources. You can learn about Google’s practices by going to https://policies.google.com/privacy, and exercise the opt-out provided by Google by downloading the Google Analytics opt-out browser add-on, available at https://tools.google.com/dlpage/gaoptout.
General processing purposes
We may process any individual’s Personal Information for the purposes described below.
We may process any individual’s Personal Information for the purposes described below.
| Processing Purpose and Examples of Related Activities | Personal Information Used |
|---|---|
| Operations and general business: Administering online services (including troubleshooting and diagnostic testing, conducting performance analyses of our systems and services, testing new system features to evaluate their impact, system and log maintenance, technical support, system debugging, and hosting data); and facilitating mergers, acquisitions, and other reorganizations and restructurings of our business (including prospective transactions). | Personal Information as relevant for the specific business operation. |
| Marketing: Sending you newsletters, and mailings that we think may be of interest to you. | Identifiers; Commercial Information; Marketing Data; Online Activity Data; Device Information. |
| Improving and developing services that we may provide to you: Conducting data analysis, for example, monitoring and analyzing services use and using data analytics to improve the efficiency of our services; developing new services; considering ways to enhance, improve, repair, maintain, or modify our services; identifying usage trends, for example, understanding which parts of our services are most interesting to users; determining the effectiveness of our promotional campaigns, so we can adapt our campaigns to the needs and interests of our users; and operating and expanding our business activities. | Identifiers; Commercial Information; Online Activity Data; Device Information. |
| Relationship building and engagement: Facilitating and responding to any social sharing and posts on our social media pages and other customer relationship building activities. | Identifiers; Marketing Data; Online Activity Data; Device Information; User Content. |
| Aggregation and/or anonymization: Aggregating and/or anonymizing Personal Information so that it will no longer be considered Personal Information. Where we maintain or use de-identified information, we will continue to maintain and use that information only in a de-identified form and will not attempt to re-identify the information. | Personal Information as relevant for the specific business purpose. |
| Security and fraud prevention: Conducting audits, verifying that our internal processes function as intended and are compliant with legal, regulatory, or contractual requirements; monitoring for and preventing fraud; and for security purposes. | Identifiers; Device Information. |
| Legal and compliance: Fulfilling our legal and compliance-related obligations, including complying with applicable laws; complying with legal processes; responding to requests from public and government authorities; meeting national security or law enforcement requirements, compliance with requirements set by industry-specific supervisory bodies. Enforcing our terms and conditions and standards; protecting our operations; protecting the rights, privacy, or property of Colare; responding to auditors; and allowing us to pursue available legal remedies and make insurance claims, defend claims, and limit the damages that Colare may sustain. | Personal Information as relevant for the specific legal action, regulatory investigation, and/or legal processes in question. |
| Emergency and incident response: Ensuring the safety of on-site personnel and visitors; responding to, handling, and documenting on-site accidents and medical and other emergencies; actively monitoring properties to ensure adequate incident prevention, response, and documentation (including CCTV); requesting assistance from emergency services; and sending notifications and alerts in the event of incidents or emergencies (such as via SMS, email, call, audio-visual device prompts, etc.). | Personal Information as relevant for the specific emergency or incident. |
DISCLOSURE OF PERSONAL INFORMATION
DISCLOSURE OF PERSONAL INFORMATION
We disclose Personal Information to the following third parties for the purposes described above:
Customers (they will receive the Candidate assessment results and related Candidate Content);
Third party service providers, including:
Cloud infrastructure providers (e.g., AWS);
Analytics providers (e.g., PostHog);
ATS integration providers (e.g., Kombo);
Technical service providers (e.g., CAD environments such as Onshape);
AI model providers used for initial scoring or transcription;
Voice and conversational AI providers used for assessment delivery (e.g., ElevenLabs);
Other service providers for IT and related infrastructure, email delivery, and other services.
We will also disclose your Personal Information as necessary or appropriate, in particular when we have a legal obligation or legitimate interest to do so, to:
Law enforcement, public, regulatory, and government authorities, courts, tribunals, or third parties where necessary to comply with applicable law and regulations;
Professional advisors, such as accountants, actuaries, auditors, experts, consultants, lawyers, banks, and financial institutions;
Third parties, such as an acquiring entity and its advisors, in connection with a sale or business transaction. We may disclose or transfer your Personal Information in the event of any reorganization, merger, sale, joint venture, assignment, transfer, or other disposition of all or any portion of our business, assets, or stock (including in connection with any bankruptcy or similar proceedings). You will be notified of any such business transaction and of possible changes to the processing of your Personal Information in accordance with applicable law and the ‘Updates To This Privacy Policy’ section.
We disclose Personal Information to the following third parties for the purposes described above:
Customers (they will receive the Candidate assessment results and related Candidate Content);
Third party service providers, including:
Cloud infrastructure providers (e.g., AWS);
Analytics providers (e.g., PostHog);
ATS integration providers (e.g., Kombo);
Technical service providers (e.g., CAD environments such as Onshape);
AI model providers used for initial scoring or transcription;
Voice and conversational AI providers used for assessment delivery (e.g., ElevenLabs);
Other service providers for IT and related infrastructure, email delivery, and other services.
We will also disclose your Personal Information as necessary or appropriate, in particular when we have a legal obligation or legitimate interest to do so, to:
Law enforcement, public, regulatory, and government authorities, courts, tribunals, or third parties where necessary to comply with applicable law and regulations;
Professional advisors, such as accountants, actuaries, auditors, experts, consultants, lawyers, banks, and financial institutions;
Third parties, such as an acquiring entity and its advisors, in connection with a sale or business transaction. We may disclose or transfer your Personal Information in the event of any reorganization, merger, sale, joint venture, assignment, transfer, or other disposition of all or any portion of our business, assets, or stock (including in connection with any bankruptcy or similar proceedings). You will be notified of any such business transaction and of possible changes to the processing of your Personal Information in accordance with applicable law and the ‘Updates To This Privacy Policy’ section.
SECURITY
SECURITY
We seek to use reasonable organizational, technical, and administrative measures to protect Personal Information within our organization. Unfortunately, no data transmission or storage system can be guaranteed to be 100% secure. If you have reason to believe that your interaction with us is no longer secure, please immediately notify us in accordance with the “Contacting Us” section below.
EMAIL MARKETING CHOICES
You have choices regarding marketing-related communications. Where required by applicable law, we will ask for your prior opt-in consent. If you no longer want to receive marketing-related emails from us on a going-forward basis, you may opt out by following the unsubscribe instructions in any such message or by contacting us by email at admin@colare.com.
We will try to comply with your request(s) as soon as reasonably practicable. Please note that if you opt out of receiving marketing from us, we may still send you important administrative messages, from which you cannot opt out.
You have choices regarding marketing-related communications. Where required by applicable law, we will ask for your prior opt-in consent. If you no longer want to receive marketing-related emails from us on a going-forward basis, you may opt out by following the unsubscribe instructions in any such message or by contacting us by email at admin@colare.com.
We will try to comply with your request(s) as soon as reasonably practicable. Please note that if you opt out of receiving marketing from us, we may still send you important administrative messages, from which you cannot opt out.
RIGHTS AND REQUESTS
RIGHTS AND REQUESTS
If you would like to request to access/review, correct, update, suppress/delete, object to, restrict or opt out of the processing of Personal Information, withdraw your consent where relied upon for processing (which will not affect the lawfulness of processing prior to the withdrawal), or if you would like to request to receive an electronic copy of your Personal Information for purposes of transmitting it to another company (to the extent that these rights are provided to you by applicable law), please contact us in accordance with the “Contacting Us” section below. We will respond to your request consistent with applicable law.
In your request, please make clear what Personal Information your request relates to. For your protection, we may need to verify your identity before implementing your request. We will try to comply with your request as soon as reasonably practicable.
Please note that we may need to retain certain information for recordkeeping purposes and/or to complete any requested service that you began prior to requesting a change or deletion. Further, certain Personal Information may be exempt from requests pursuant to applicable data protection laws or other laws and regulations.
If you would like to request to access/review, correct, update, suppress/delete, object to, restrict or opt out of the processing of Personal Information, withdraw your consent where relied upon for processing (which will not affect the lawfulness of processing prior to the withdrawal), or if you would like to request to receive an electronic copy of your Personal Information for purposes of transmitting it to another company (to the extent that these rights are provided to you by applicable law), please contact us in accordance with the “Contacting Us” section below. We will respond to your request consistent with applicable law.
In your request, please make clear what Personal Information your request relates to. For your protection, we may need to verify your identity before implementing your request. We will try to comply with your request as soon as reasonably practicable.
Please note that we may need to retain certain information for recordkeeping purposes and/or to complete any requested service that you began prior to requesting a change or deletion. Further, certain Personal Information may be exempt from requests pursuant to applicable data protection laws or other laws and regulations.
RETENTION PERIOD
RETENTION PERIOD
We retain Personal Information for as long as needed or permitted in light of the purpose(s) for which it was obtained as outlined in this Privacy Policy unless a longer retention period is required or permitted by applicable law. The criteria used to determine our retention periods include:
The length of time that we have an ongoing relationship with you and provide the services to you (for example, for as long as you have a relationship with us or keep using our platform);
Whether there is a legal obligation to which we are subject (for example, certain laws require us to keep records or communications for a certain period before we can delete them); or
Whether retention is advisable considering our legal position (such as in regard to applicable statutes of limitations, litigation, or regulatory investigations).
We retain Personal Information for as long as needed or permitted in light of the purpose(s) for which it was obtained as outlined in this Privacy Policy unless a longer retention period is required or permitted by applicable law. The criteria used to determine our retention periods include:
The length of time that we have an ongoing relationship with you and provide the services to you (for example, for as long as you have a relationship with us or keep using our platform);
Whether there is a legal obligation to which we are subject (for example, certain laws require us to keep records or communications for a certain period before we can delete them); or
Whether retention is advisable considering our legal position (such as in regard to applicable statutes of limitations, litigation, or regulatory investigations).
THIRD-PARTY SERVICES
This Privacy Policy does not address, and we are not responsible for, the privacy, information, or other practices of any third parties. This includes any third party operating any website or service to which our Site links. The inclusion of a link on the platform or Site does not imply endorsement of the linked site or service by us.
In addition, we are not responsible for the information collection, use, disclosure, or security policies or practices of other organizations, such as Meta, Apple, Google, Microsoft, or any other app developer, app provider, social media platform provider, operating system provider, wireless service provider or device manufacturer.
This Privacy Policy does not address, and we are not responsible for, the privacy, information, or other practices of any third parties. This includes any third party operating any website or service to which our Site links. The inclusion of a link on the platform or Site does not imply endorsement of the linked site or service by us.
In addition, we are not responsible for the information collection, use, disclosure, or security policies or practices of other organizations, such as Meta, Apple, Google, Microsoft, or any other app developer, app provider, social media platform provider, operating system provider, wireless service provider or device manufacturer.
THIRD-PARTY PAYMENT SERVICE
We may provide functionality allowing you to make payments to us using third-party payment services with which you have created your own account. When you use such a service to make a payment to us, your Personal Information will be collected by such third party and not by us and will be subject to the third party’s privacy policy, rather than this Privacy Policy. We have no control over, and are not responsible for, this third party’s collection, use, and disclosure of your Personal Information.
We may provide functionality allowing you to make payments to us using third-party payment services with which you have created your own account. When you use such a service to make a payment to us, your Personal Information will be collected by such third party and not by us and will be subject to the third party’s privacy policy, rather than this Privacy Policy. We have no control over, and are not responsible for, this third party’s collection, use, and disclosure of your Personal Information.
USE OF SERVICE BY MINORS
Our services are not directed to individuals under the age of eighteen (18), and we do not knowingly collect Personal Information from individuals under 18.
Our services are not directed to individuals under the age of eighteen (18), and we do not knowingly collect Personal Information from individuals under 18.
CROSS-BORDER TRANSFER
Your Personal Information may be stored and processed in any country or region where we have facilities or engage service providers. By using our services, you understand that your Personal Information will be transferred to countries outside of your country or region of residence, including to the United States, which may have data protection rules that are different from those of your country or region. In certain circumstances, courts, law enforcement agencies, regulatory agencies, or security authorities in those other countries or regions may be entitled to access your Personal Information.
Your Personal Information may be stored and processed in any country or region where we have facilities or engage service providers. By using our services, you understand that your Personal Information will be transferred to countries outside of your country or region of residence, including to the United States, which may have data protection rules that are different from those of your country or region. In certain circumstances, courts, law enforcement agencies, regulatory agencies, or security authorities in those other countries or regions may be entitled to access your Personal Information.
UPDATES TO THIS PRIVACY POLICY
The “Last Updated” legend at the top of this Privacy Policy indicates when this Privacy Policy was last revised. Any changes will become effective when we post the revised Privacy Policy on our Site.
The “Last Updated” legend at the top of this Privacy Policy indicates when this Privacy Policy was last revised. Any changes will become effective when we post the revised Privacy Policy on our Site.
CONTACTING US
Colare Inc. located at 1550 Mission St, San Francisco, CA 94103 is the company responsible for collection, use, and disclosure of your Personal Information under this Privacy Policy. If you have any questions about this Privacy Policy, please contact us.
You can reach us at: admin@colare.com.
Colare Inc. located at 1550 Mission St, San Francisco, CA 94103 is the company responsible for collection, use, and disclosure of your Personal Information under this Privacy Policy. If you have any questions about this Privacy Policy, please contact us.
You can reach us at: admin@colare.com.
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Colare is the first platform built to assess real-world skills in hardtech.
We help companies hire smarter, faster — with zero engineering overhead.
Colare is the first platform built to assess real-world skills in hardtech.
We help companies hire smarter, faster — with zero engineering overhead.
©2025 Colare